HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY Regular Board Meeting & Public Hearing
MAY 14, 2024
9:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410
www.hypoluxohaverhillcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA HYPOLUXO/HAVERHILL
COMMUNITY DEVELOPMENT DISTRICT
Special District Services, Inc. Conference Room 2501A Burns Road,
Palm Beach Gardens, FL 33410
REGULAR BOARD MEETING & PUBLIC HEARING
May 14, 2024
9:00 a.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
March 12, 2024 Regular Board Meeting	Page 2
Public Hearing
Proof of Publication	Page 5
Receive Public Comments on Fiscal Year 2024/2025 Final Budget
Consider Resolution No. 2024-02 – Adopting a Fiscal Year 2024/2025 Final Budget	Page 6
Old Business
Update on Tree Trimming Policy
New Business
Consider Resolution No. 2024-03 – Adopting a Fiscal Year 2024/2025 Meeting Schedule	Page 13
Consider Appointment of Audit Committee & Approval of Evaluation Criteria	Page 15
Administrative Matters
Board Members Comments
Adjourn

LOCALiQ
The Gainesville Sun I The Ledger Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

HYPOLUXO/HAVERHILL

PROOF OF PUBLICATION
Hypoluxo Haverhill Comm Dev Hypoluxo Haverhill Comm Dev 250 I BURNS RD
STEA

PALM BEACH GARDENS FL 334105207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Public Notices, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on:

09/29/2023

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.

Legal Clerk

Subscribed and sworn to before me, by the legal clerk, who is personally known to me, on 09/29/2023

Publication Cost:	$237.93	
Order No:	9318458	
Customer No:	730597	
PO#:		

My commision expires

# of Copies:
1

THIS TS NOT AN INVOICE!
Please do 110/ use thisform for payment re111irra11ce.

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 202312024 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that
the Boord of Supervisors of the Hypoluxo/Haverhill Community Development District will hold Regular Meetings in the Conference Room of Special District Services, Inc. located at 2501A Burns Road, Palm Beach Gardens, Florida 33410 at 9:00 o.m. on the following dates:
Oc!ober 10, 2023
November 7, 2023
December 12, 2023
January 9, 2024
February 13, 2024
March 12, 2024
April 9, 2024
May 14, 2024
June 11, 2024
July 9, 2024
August 13, 202-4
September 10, 2024
The purpose of the meetings is ta conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/or toll free of 1-877-737-4922 i:irior to the dote of the porticulor meeting.
From time to time one or more Supervisors may participate by tele­ phone; therefore o si:ieoker tele­ phone will be i,resent at the meeting location so that Supervisors may be fully informed of the discussions toking Place. Meetings may be continued as found necessary to a time and place si:iecified on the record.
lf any person decides to appeal any decision mode with resPect to any matter considered at these meet­ ings, such person will need o record of the proceedings and such person may need to insure that a verbatim record of the proceedinos is made of his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accom­ modations or on interpreter to i:iarticipate at any of these meeting should contact the District Manager ot (561) 630-4922 and/or toll-free ot 1· 877-737-4922 at least seven (7) days i:irior to the date of the particular meeting.
Meetings moY be cancelled from time to time without advertised notice.
HYPOLUXO/HAVERHILL COMMUNITY	DEVELOPMENT DISTRICT
WWW.hYP0IU xohaverhi11Cdd.org
9/29/2023 1/'1318458

NICOLE JACOBS
Notary Public State of Wisconsin

Page 1 of 1

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 12, 2024

CALL TO ORDER

District Manager Michael McElligott called the March 12, 2024, Regular Board Meeting of the Hypoluxo/Haverhill Community Development District to order at 9:15 a.m. at the Conference Room at Special District Services, Inc, located at 2501 A Burns Road, Palm Beach Gardens, Florida, 33410.

PROOF OF PUBLICATION

Mr. McElligott presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on September 29, 2023, as legally required.

ESTABLISH A QUORUM

Mr. McElligott determined that the attendance of the following Supervisors constituted a quorum, and it was in order to proceed with the meeting: Chair Tom Messler, Vice Chair Bernard Gatlin, and Supervisors Brett Osinski and Nick Watson, Jr.

Staff in attendance were District Manager Michael McElligott of Special District Services, Inc., and District Counsel Scott Cochran of Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
November 7, 2023, Regular Board Meeting & Public Hearing
Mr. McElligott presented the minutes of the November 7, 2023, Regular Board & Public Hearing Meeting and asked if there were any changes and/or corrections. There were no corrections noted. A motion was then made by Mr. Osinski, seconded by Mr. Messler and unanimously passed to approve the minutes of the November 7, 2024, Regular Board & Public Hearing Meeting, as presented.

OLD BUSINESS

Update on Tree Policy

Mr. McElligott informed the Board that he spoke with the District Engineer, Mr. Roth, and he is working on a policy with the landscape architect, and we will bring that to the Board hopefully by the next meeting.

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 12, 2024

NEW BUSINESS

Consider Resolution No. 2024-01 – Adopting a Fiscal Year 2024/2025 Proposed Budget

Mr. McElligott presented Resolution No. 2024-01, entitled:

RESOLUTION NO. 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

Mr. McElligott presented the budget and answered some questions from the Board. After some discussion, a motion was made by Mr. Osinski, seconded by Mr. Messler, and passed unanimously to adopt Resolution No. 2024-01 as presented, and set the Public Hearing for the Final Budget for May 14, 2024 at 9:00 am.

1. Discussion Regarding Required Ethics Training

Mr. McElligott and Mr. Cochran explained that due to legislation change, CDD Board members are now required to complete 4 hours of ethics training starting this year. Mr. McElligott explained that Mr. Cochran’s office provided SDS, Inc with 2 free videos that would qualify. The links to those videos are now o the SDS, Inc website for the Board Members to view at their leisure this year. They will then need to check the box on the Form 1 next year saying they completed the 4 hours this year.

ADMINISTRATIVE MATTERS
Mr. McElligott explained to the Board that there is a new, online version of the Form 1 that will be through the State, not the County Supervisor of Elections. The Board Members should receive emails about it from the State in the coming months.

BOARD MEMBER COMMENTS

There were no comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Osinski, seconded by Mr. Gatlin, and unanimously passed to adjourn the Regular Board Meeting at 9:26 a.m.

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
MARCH 12, 2024

Secretary/Assistant Secretary	Chair/Vice-Chair

Publication Date 2024-04-26

Subcategory Miscellaneous Notices

Notice of Public Hearing and Regular Board Meeting of the
Hypoluxo Haverhill Community Development District
The Board of Supervisors of the Hypoluxo Haverhill Community Development District (District) will hold a public hearing on May 14, 2024, at 9:00 a.m. in the Conference Room of The Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410 for the purpose of hearing comments and objections on the adoption of the budget of the District for Fiscal Year 2024/2025. A regular board meeting of the District will also be held at that time where the Board may consider agenda items and any other business that may properly come before it.
A copy of the agenda and budget may be obtained from the Districts website www.hypoluxohaverhillcdd.org) or at the offices of the District Manager, Special District Services, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410 during normal business hours.
The public hearing and meeting are open to the public and will be conducted in accordance with the provisions of Florida law for community development districts. The public hearing and meeting may be continued to a date, time, and place to be specified on the record at the meeting. There may be occasions when staff or Supervisors may participate by speaker telephone.
Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (561) 630-4922 at least forty-eight (48) hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1-800-955-8770, for aid in contacting the District Office.
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the public hearings or meeting is advised that person will need a record of proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.
Meetings may be cancelled from time to time without advertised notice. District Manager
Hypoluxo Haverhill Community Development District www.hypoluxohaverhillcdd.org April 26, May 3, 2024 10102858

RESOLUTION NO. 2024-02

A RESOLUTION OF THE HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT ADOPTING A FISCAL YEAR 2024/2025 BUDGET.

WHEREAS, the Hypoluxo/Haverhill Community Development District (“District”) has prepared a Proposed Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 and has held a duly advertised Public Hearing to receive public comments on the Proposed Budget and Final Special Assessment Roll; and,

WHEREAS, following the Public Hearing and the adoption of the Proposed Budget and Final Assessment Roll, the District is now authorized to levy non ad-valorem assessments upon the properties within the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.	The Final Budget and Final Special Assessment Roll for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted, and the assessments set forth therein shall be levied.

Section 2.	The Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 14th day of May, 2024.

ATTEST:	HYPOLUXO/HAVERHILL
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Hypoluxo/Haverhill Community Development District

Final Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

CONTENTS

FINAL BUDGET

II	DETAILED FINAL BUDGET

Ill	DETAILED FINAL DEBT SERVICE FUND BUDGET

IV	ASSESSMENT COMPARISON

FINAL BUDGET
HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025 BUDGET	
0 & M Assessments	82,598	
Debt Assessments	99,827	
Other Revenues	0	
Interest Income	480	
		
TOTAL REVENUES	$	182,905	
		
EXPENDITURES		
Supervisor Fees	5,000	
Payroll Taxes (Employer)	400	
Engineering	2,500	
Management	28,572	
Secretarial	4,200	
Legal	8,000	
Assessment Roll	5,000	
Audit Fees	3,800	
Insurance	7,200	
Legal Advertisements	1,000	
Miscellaneous	650	
Postage	225	
Office Supplies	350	
Dues & Subscriptions	175	
Trustee Fee	3,200	
Website Management	2,000	
Lake Maintenance	10,000	
		
TOTAL EXPENDITURES	$	82,272	
		
REVENUES LESS EXPENDITURES	$	100,633	
		
Bond Payments	(93,837)	
		
BALANCE	$	6,796	
		
County Appraiser & Tax Collector Fee	(3,649)	
Discounts For Early Payments	(7,297)	
		
EXCESS/ (SHORTFALL)	$	(4,150)	
		
Carryover From Prior Year	4,150	
		
NET EXCESS/ (SHORTFALL)	$	

Note: Estimated Fund Balance As Of 9-30-24 is $40,000.

DETAILED FINAL BUDGET
HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023 ACTUAL	
FISCAL YEAR 2023/2024 BUDGET	
FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	
0 & M Assessments	82,762	82,610	82,598	Expenditures Less Interest & Carryover/.94	
Debt Assessments	99,862	99,827	99,827	Bond Payments/.94	
Other Revenues	0	0	0		
Interest Income	1,660	240	480	Projected At $40 Per Month	
				
TOTAL REVENUES	$	184,284	$	182,677	$	182,905		
				
EXPENDITURES				
Supervisor Fees	2,400	5,000	5,000	No Change From 2023/2024 Budget	
Payroll Taxes (Employer)	184	400	400	Projected At 8% Of Supervisor Fees	
Engineering	2,375	2,500	2,500	No Change From 2023/2024 Budget	
Management	26,940	27,744	28,572	CPI Adjustment (Capped At 3%)	
Secretarial	4,200	4,200	4,200	No Change From 2023/2024 Budget	
Legal	7,588	8,000	8,000	No Change From 2023/2024 Budget	
Assessment Roll	5,000	5,000	5,000	As Per Contract	
Audit Fees	3,600	3,700	3,800	$100 Increase From 2023/2024 Budget	
Insurance	6,134	6,600	7,200	Fiscal Year 2023/2024 Expediture Was $6,594	
Legal Advertisements	660	1,000	1,000	No Change From 2023/2024 Budget	
Miscellaneous	208	700	650	$50 Decrease From 2023/2024 Budget	
Postage	84	225	225	No Change From 2023/2024 Budget	
Office Supplies	265	350	350	No Change From 2023/2024 Budget	
Dues & Subscriptions	175	175	175	No Change From 2023/2024 Budget	
Trustee Fee	3,180	3,300	3,200	$100 Decrease From 2023/2024 Budget	
Website Management	2,000	2,000	2,000	No Change From 2023/2024 Budget	
Lake Maintenance	6,321	10,000	10,000	No Change From 2023/2024 Budget	
				
TOTAL EXPENDITURES	$	71,314	$	80,894	$	82,272		
				
REVENUES LESS EXPENDITURES	$	112,970	$	101,783	$	100,633		
				
Bond Payments	(95,097)	(93,837)	(93,837)	2025 Principal & Interest Payments	
				
BALANCE	$	17,873	$	7,946	$	6,796		
				
County Appraiser & Tax Collector Fee	(1,401)	(3,649)	(3,649)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(6,963)	(7,297)	(7,297)	Four Percent Of Total Assessment Roll	
				
EXCESS/ (SHORTFALL)	$	9,509	$	(3,000)	$	(4,150)		
				
Carryover From Prior Year	0	3,000	4,150	Carryover Balance From Prior Years	
				
NET EXCESS/ (SHORTFALL)	$	9,509	$	.	$		

Note: Estimated Fund Balance As Of 9-30-24 is $40,000.

DETAILED FINAL DEBT SERVICE FUND BUDGET
HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024-SEPTEMBER 30, 2025

REVENUES	FISCAL YEAR 2022/2023 ACTUAL	FISCAL YEAR 2023/2024 BUDGET	FISCAL YEAR 2024/2025 BUDGET	

COMMENTS	

Interest Income	
2,418	
100	
400	
Projected Interest For 2024/2025	

NAV Tax Collection	
95,097	
93,837	
93,837	
Yearly Maximum Debt Assessment	

Total Revenues	
$	97,515	
$	93,937	
$	94,237		

EXPENDITURES					

Principal Payments	
70,000	
70,000	
75,000	
Principal Payment Due In 2025	

Interest Payments	
20,034	
17,388	
15,561	
Interest Payments Due In 2025	

Bond Redemption	
0	
6,549	
3,676	
Estimated Excess Debt Collections	

Total Expenditures	
$	90,034	
$	93,937	
$	94,237		

Excess/Shortfall	
$	7,481	
$	-	
$		

Series 2017 Bond Refunding Information

Original Par Amount = Interest Rate =
Issue Date= Maturity Date =

Par Amount As Of 1/1/24 =

$1,195,000 2.52% - 6.75%
January 2017
May 2033

$725,000

Annual Principal Payments Due= Annual Interest Payments Due=

May 1st
May 1st & November 1st

5/3/2024 8:12 AM	111

Page 11

Hypoluxo/Haverhill Community Development District Assessment Comparison

Fiscal Year 2020/2021
Assessment*	Fiscal Year 2021/2022
Assessment*	Fiscal Year 2022/2023
Assessment*	Fiscal Year 2023/2024
Assessment*	Fiscal Year
2024/2025
Projected Assessment*	

O&M	

$	251.91		

$	301.64		

$	301.57		

$	301.50		

$	
301.46	
Debt	$	364.33		$	364.33		$	364.33		$	364.33		$	364.33	
Total	$	616.24		$	665.97		$	665.90		$	665.83		$	665.79	

* Assessments Include the Following : 4% Discount for Early Payments
1% County Tax Collector Fee
1% County Property Appraiser Fee

Community Information:
Total Units	274

5/3/2024 8:12 AM	IV

Page 12

RESOLUTION NO. 2024-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HYPOLUXO/HAVERHILL	COMMUNITY DEVELOPMENT DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2024/2025 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, it is necessary for the Hypoluxo/Haverhill Community Development District ("District") to establish a regular meeting schedule for fiscal year 2024/2025; and

WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2024/2025 which is attached hereto and made a part hereof as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:

Section 1.   The above recitals are hereby adopted.

Section 2.  The regular meeting schedule, time and location for meetings for fiscal year 2024/2025 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.
PASSED, ADOPTED and EFFECTIVE this 14th day of May, 2024
.

ATTEST:	HYPOLUXO/HAVERHILL
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Hypoluxo/Haverhill Community Development District will hold Regular Meetings in the Conference Room of Special District Services, Inc. located at 2501A Burns Road, Palm Beach Gardens, Florida 33410 at 9:00 a.m. on the following dates:

October 8, 2024
November 12, 2024
December 10, 2024
January 14, 2025
February 11, 2025
March 11, 2025
April 8, 2025
May 13, 2025
June 10, 2025
July 8, 2025
August 12, 2025
September 9, 2025

The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District’s website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 prior to the date of the particular meeting.

From time to time one or more Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place. Meetings may be continued as found necessary to a time and place specified on the record.

If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meeting should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.

Meetings may be cancelled from time to time without advertised notice.

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT

www.hypoluxohaverhillcdd.org PUBLISH: THE PALM BEACH POST

HYPOLUXO HAVERHILL COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION
EVALUATION CRITERIA

Ability of Personnel (10 Points).

(E.g., geographic locations of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; evaluation of existing work load; proposed staffing levels, etc.)

Proposer’s Experience (10 Points).

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work (10 Points).

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services (10 Points).

Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required (E.g. the existence of any natural disaster plan for business operations).

Price (10 Points).
Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services.

HYPOLUXO HAVERHILL COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Years 2023/2024, 2024/2025 and 2025/2026 With Two Year Option (2026/2027 and 2027/2028)
Palm Beach County, Florida

HYPOLUXO HAVERHILL COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION INSTRUCTIONS TO PROPOSERS

SECTION 1. DUE DATE. Sealed proposals must be received no later than August 20, 2024 at 4:00 p.m., at the offices of District Manager, located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) copy of the Proposal Documents and one digital copy, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Hypoluxo Haverhill Community Development District” on the face of it.

SECTION 6. MODIFICATION AND WITHDRAWAL.  Proposals may be
modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety (90) days.

SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.

SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in section 768.28, Florida Statutes, or any other statute or law.

SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing levels, including resumes with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.
SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals, Evaluation Criteria, or other contract documents.

SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.

SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids, with or without cause, and to waive technical errors and informalities, as determined to be in the best interests of the District.