HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING NOVEMBER 8, 2022
9:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.hypoluxohaverhillcdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA HYPOLUXO/HAVERHILL
COMMUNITY DEVELOPMENT DISTRICT
Special District Services, Inc. Conference Room 2501A Burns Road,
Palm Beach Gardens, FL 33410
REGULAR BOARD MEETING
November 8, 2022
9:00 a.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
September 13, 2022 Regular Board Meeting…	Page 2
Old Business
Update on Tree Trimming Policy
Update on Irrigation Permit Policy
New Business
Consider Resolution No. 2022-04 – Adopting a Fiscal Year 2021/2022 Amended Budget… Page 4
Consider Approval of Auditor Renewal…	Page 9
Administrative Matters
Board Members Comments
Adjourn

OCALiQ
The Gainesville Sun I The Ledgel' oany commercial I Ocala StarBar1ner News Chief I Herald-Tribune
News Herald I The P 1111Be,;ch Post
No,thwest Florida Dally News

PO Box 631244 Cincinnati, OH 45263-1244

HYPOLUXO/HAVERHILL

PROOF OF PUBLICATION
Hypoluxo Haverhill Comm Dev flypoluxo Haverhill Comm Dev 250 I BURNS RD
STEA

P LM BEACH GARDEN  FL334l05207

STATE OF FLORIDA, COUNTY OF PALM BEACH

The Palm Beach Post, a daily newspaper printed and published in the city of West Palm Beach and of general circulation in Palm Beach, Martin, Okeechobee and St Lucie Counties, Florida; and personal knowledge of the facts herein state and that the notice hereto annexed was Published in said newspapers in the issues dated or by publication on the newspaper's website, if authorized, on:

09/30/2022

and that the fees charged are legal.
Sworn to and subscribed before on 09/30/2022

My cornrnision expires

Publication Cost:	$241.02		
Order No:	7814568		
Customer No:	730597		
PO#:
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,# of Copies;

Pll!tlSI? do Ill)/ 11,fe //,/,< f,11•111 /or JJIIJ'llle/11 l'emilllhll't!.

COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 20Z2/l!023 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN tho!
the Boord of SuPervlsor-s of 1ne
Hvoclu,co/Haverhill	CommunHv Development Oistrlc:t will hold Requlcr Meetings in lhe Conference Room of Special District Services, Inc. localed c• 2.SOIA Burm; Road1 Perm Be-och Gordens1 Florldo 33,UO ot 9:00 o.m. on lhe following
dora.st

a,

October 11, 2022
Novomber  202.2
December 13, 2022
Jonuorv 10, 2023
February 14, 2023
Morch u, 2023
April 11, 2023
Moo; 9, 202.J
June- 13, 2023
July 11, 2023
AUQU51 !, '20'23
September 12, 20ZJ
The purnose of the meeting is to conduc1 onv business coming befor@ the Boord. Meetin"s ore open to the public ond will b conduc1ed In occordonce with the provisions of Florl<:10 IQW, Copie.s of !he Agendos for any of the meetfn;s may be obtolncd from the Distrlcr·s rwebslte or  by  ccntoctiog  the District Munog r ol (561) 630-4921 ond/or loll free ot 1.977.737.,492:2 prio,. to tht dole ol lhe porHcvtar meeting, From time to Hme one or more
Supervisors mov porticipote bv tele­
Phone: lheretore o ss:>eok.er tele­ phone will be i>resent 01 th mee1lng 1ocofio11 so lhol Supervisors moY be fully informed of the dls.cussions roklns, place, Meelings mo,; ue. continued os found necess.ory to o trme and place 5PeQificid on u,e rMord,
H onv pcr1e m cc-cides. lo oppeal onv dt!cislon mode w11h respecl to any incite,.. conslderc-d at these mee,­ lngs, .such rson will need o ,.ecord of the proceedings end .such Person rno'f need ro Insure that o verbatim record of lhe oroceedings is made ot hi$ or her own expense and Which record includes the leslimonv and e\lideoce on which me oppeol {$ bosc,d,
In occordonce with rhe Pr'Ovisiot1s of lt1t!' AmeriCCll§ with Di.sobllities Act, onv person requiring speciol occom­ modollons or on lnlerprelet to uorliciDote ol onv of 1hese meetins,
.should conroc:1 the District Monoge,.
ot 1561) 630-4922 ondlor toll-free 01 l•
877·737-4912 01 loaSI seven ( 7) dovs ,:,rlor to the date ot lhe Particu• lOr meeting.
Meetings. moy be ccH1celled trcm time ro time wHho1.11 odvertl!.C!d nnrlc.e.
HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT
WWW,hYPOluxohoverhltlcdd.orv
Seprember 30,2022 78U568

Page 1 of 1

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
SEPTEMBER 13, 2022

CALL TO ORDER

District Manager Michael McElligott called the September 13, 2022, Regular Board Meeting of the Hypoluxo/Haverhill Community Development District to order at 9:02 a.m. at the Conference Room at Special District Services, Inc, located at 2501 A Burns Road, Palm Beach Gardens, Florida, 33410.

PROOF OF PUBLICATION

Mr. McElligott presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on December 30, 2021, as legally required.

ESTABLISH A QUORUM

Mr. McElligott determined that the attendance of the following Supervisors constituted a quorum, and it was in order to proceed with the meeting: Chairman Tom Messler, Vice Chairman Bernard Gatlin, and Supervisors Brett Osinski and Ashkan Dehghani.

Staff in attendance were District Manager Michael McElligott of Special District Services, Inc., and District Counsel Scott Cochran of Billing, Cochran, Lyles, Mauro & Ramsey, P.A. attended via phone.

ADDITIONS OR DELETIONS TO THE AGENDA

Mr. McElligott asked to add to the agenda an item to consider a rate increase request by the district lake maintenance company Superior Waterways. There was no objection by the Board so that item was added under new business.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
May 10, 2022, Regular Board Meeting and Public Hearing

Mr. McElligott presented the minutes of the May 10, 2022, Regular Board Meeting and Public Hearing and asked if there were any changes and/or corrections. There were no corrections noted. A motion was then made by Mr. Dehghani, seconded by Mr. Messler, and unanimously passed to approve the minutes of the May 10, 2022, Regular Board Meeting and Public Hearing, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS

HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
SEPTEMBER 13, 2022

Update Regarding Tree Trimming Policy

Mr. McElligott informed the Board that we are still waiting for the district engineer to prepare the language for the policy. Mr. McElligott will keep the item on the agenda.

Update Regarding Irrigation Policy

Mr. McElligott informed the Board that we are still waiting for the district engineer to prepare the language for the policy. Mr. McElligott will keep the item on the agenda.

Consider Rate Increase Request by Superior Waterways

Mr. McElligott explained that the district lake maintenance contractor has formally requested a rate increase of 3%. Mr. McElligott explained that he received the request just a few days ago so the request is not in the meeting books, but Mr. McElligott did have copies that he passed out. Mr. McElligott also explained that based on the budget the Board has approved for lake maintenance the District will be able to cover the increase request.

After some discussion among the Board members, a motion was made by Mr. Osinski, with a second by Mr. Messler to approve the 3% rate increase requested by Superior Waterways. That motion passed 4-0.

ADMINISTRATIVE MATTERS

Mr. McElligott noted that the next meeting would be in November.

BOARD MEMBER COMMENTS

There were no comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Dehghani, seconded by Mr. Messler, and unanimously passed to adjourn the Regular Board Meeting at 9:09 a.m.

Secretary/Assistant Secretary	Chair/Vice-Chair

RESOLUTION NO. 2022-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2021/2022 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors of the Hypoluxo/Haverhill Community Development District (“District”) is empowered to provide a funding source and to impose special assessments upon the properties within the District; and,

WHEREAS, the District has prepared for consideration and approval an Amended Budget.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT, THAT:

Section 1.  The Amended Budget for Fiscal Year 2021/2022 attached hereto as Exhibit “A” is hereby approved and adopted.

Section 2.  The Secretary/Assistant Secretary of the District is authorized to execute any and all necessary transmittals, certifications or other acknowledgements or writings, as necessary, to comply with the intent of this Resolution.

PASSED, ADOPTED and EFFECTIVE this 8th day of November, 2022.

ATTEST:	HYPOLUXO/HAVERHILL
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Hypoluxo/Haverhill Community Development District

Amended Final Budget For Fiscal Year 2021/2022
October 1, 2021 - September 30, 2022

CONTENTS

AMENDED FINAL OPERATING FUND BUDGET

AMENDED FINAL DEBT SERVICE FUND BUDGET

AMENDED FINAL BUDGET
HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT OPERATING FUND
FISCAL YEAR 2021/2022 OCTOBER 1, 2021 - SEPTEMBER 30, 2022

REVENUES	FISCAL YEAR 2021/2022 BUDGET
10/1/21 - 9/30/22	AMENDED FINAL BUDGET
10/1/21 - 9/30/22	YEAR TO DATE ACTUAL
10/1/21 - 9/29/22	
O & M Assessments	82,649	82,670	82,670	
Debt Assessments	99,827	99,837	99,837	
Other Revenues	0	0	0	
Interest Income	120	7	7	
				
TOTAL REVENUES	$	182,596	$	182,514	$	182,514	
				
EXPENDITURES				
Supervisor Fees	5,000	4,000	4,000	
Payroll Taxes Employer	400	306	306	
Engineering/Inspections	2,500	6,500	5,225	
Management	26,160	26,160	26,160	
Secretarial	4,200	4,200	4,200	
Legal	7,000	7,570	7,570	
Assessment Roll	5,000	5,000	5,000	
Audit Fees	3,500	3,500	3,500	
Insurance	6,000	5,706	5,706	
Legal Advertisements	1,100	2,000	1,657	
Miscellaneous	700	700	403	
Postage	225	75	70	
Office Supplies	350	375	347	
Dues & Subscriptions	175	175	175	
Trustee Fee	3,500	3,180	3,180	
LaNe Maintenance	10,000	9,000	7,501	
Miscellaneous Maintenance (Tree WorN)	0	7,585	7,585	
Website Management	2,000	2,000	2,000	
TOTAL EXPENDITURES	$	77,810	$	88,032	$	84,585	
				
REVENUES LESS EXPENDITURES	$	104,786	$	94,482	$	97,929	
				
Bond Payments	(93,837)	(95,059)	(95,059)	
				
BALANCE	$	10,949	$	(577)	$	2,870	
				
County Appraiser & Tax Collector Fee	(3,650)	(2,568)	(2,568)	
Discounts For Early Payments	(7,299)	(6,740)	(6,740)	
				
EXCESS/ (SHORTFALL)	$	-	$	(9,885)	$	(6,438)	
				
Carryover From Prior Year	0	0	0	
				
NET EXCESS/ (SHORTFALL)	$	-	$	(9,885)	$	(6,438)	

FUND BALANCE AS OF 9/30/21	
FY 2021/2022 ACTIVITY	
FUND BALANCE AS OF 9/30/22	

$38,239	
($9,885)	
$28,354	

.
Notes
Carryover From Prior Year Of $700 to be used to reduce Fiscal Year 2022/2023 Assessments.

AMENDED FINAL BUDGET
HYPOLUXO/HAVERHILL COMMUNITY DEVELOPMENT DISTRICT DEBT SERVICE FUND
FISCAL YEAR 2021/2022 OCTOBER 1, 2021 - SEPTEMBER 30, 2022

REVENUES	FISCAL YEAR 2021/2022 BUDGET
10/1/21 - 9/30/22	AMENDED FINAL BUDGET
10/1/21 - 9/30/22	YEAR TO DATE ACTUAL
10/1/21 - 9/29/22	
Interest Income	25	3	3	
NAV Tax Collection	93,837	95,059	95,059	
Total Revenues	$	93,862	$	95,062	$	95,062	
				
EXPENDITURES				
Principal Payments	70,000	70,000	70,000	
Interest Payments	20,916	21,798	21,798	
Bond Redemption	2,946	0	0	
Total Expenditures	$	93,862	$	91,798	$	91,798	
				
Excess/ (Shortfall)	$	-	$	3,264	$	3,264	

FUND BALANCE AS OF 9/30/21	
FY 2021/2022 ACTIVITY	
FUND BALANCE AS OF 9/30/22	

$61,839	
$3,264	
$65,103	

Notes
Reserve Fund Balance = $10,000*. Revenue Fund Balance = $55,103*.
Revenue Fund Balance To Be Used To Make 11/1/2022 Interest Payment Of $10,017.
* Approximate Amounts

Series 2017 Bond Refunding Information
Original Par Amount =	$1,195,000	Annual Principal Payments Due =	
Interest Rate =	2.52% - 6.75%	May 1st	
Issue Date =	January 2017	Annual Interest Payments Due =	
Maturity Date =

Par Amount As Of 9/30/22 =	May 2033

$795,000	May 1st & November 1st	

November 8, 2022

RE: Hypoluxo/Haverhill Community Development District Auditor Renewal

At the September 11, 2019 Hypoluxo/Haverhill Community Development District Board Of Supervisors meeting, the firm of Grau & Associates was selected to perform the 9-30- 2019, 9-30-2020 and 9-30-2021 year end audits of the District with an option to perform the 9-30-2022 and 9-30-23 audits.

The fees for the 9-30-2019 audit were $3,300. The fees for the 9-30-2020 audit were
$3,400. And the fees for the 9-30-2021 audit were $3,500. The proposed fees for the 9- 30-2022 audit is $3,600, which is the budgeted amount for audit fees for Fiscal Year 2022/2023. The proposed fee for the 9-30-2023 audit is $3,700.

Management is pleased with the professionalism and the competence of the Grau & Associates partners and staff; therefore, management recommends that the Board approve the renewal option for the Fiscal Year Ending 9-30-2022 and 9-30-2023 audits for Grau & Associates.

Special District Services, Inc.